Want more time for your business, to never procrastinate over paperwork or miss a lodgement deadline ever again?
A bookkeeping service in Frankston for your business so you never have to worry about missing an ATO deadline or making accounting mistakes.
Bookkeeper Frankston
Managing a business comes with many challenges, and trying to keep up with your bookkeeping can quickly become a burden. If you’re finding it hard to keep up with financial records, staying compliant with ATO regulations, organising receipts, or navigating accounting software, the Clients Needs is a bookkeeper in Frankston that you can hire.
Led by Matthew, a skilled and reliable bookkeeper in Melbourne serving the Frankston area, we handle everything from bank reconciliations and payroll to superannuation and BAS lodgements, ensuring your finances are in order.
You can hire a bookkeeper from just $100 inc GST per month to manage the financial paperwork so you can concentrate on running and growing your business with confidence.
Find out if bookkeeping is right for your business.
If we miss ATO deadlines you get a a month of free bookkeeping*
We will find errors in your current bookkeeping practices.
Professional bookkeepers in Frankston for small business
At Clients Needs Bookkeeping in Frankston, we take the financial chaos off your plate so you can get back to doing what you do best—running your business. From bank reconciliations and payroll to BAS lodgements and accounts management, we handle it all with precision and efficiency. No more worrying about compliance, overdue invoices, or messy spreadsheets.
Hire an expert bookkeeper in Frankston, Melbourne with a selection of services tailored to your business, you’ll save time, avoid costly mistakes, and finally have clarity over your numbers.
Let’s get your finances in order—without the stress.
As a business owner, your time is valuable. Many entrepreneurs spend hours trying to keep up with bookkeeping, often at the expense of running their business. If paperwork is piling up, deadlines are slipping, sorting receipts is becoming overwhelming or financial tasks are eating into your evenings and weekends, it’s time to get expert help. At Clients Needs Bookkeeping, we handle everything from data entry to bank reconciliations, giving you back the time to focus on what you do best which is operating your business.
Navigating tax laws and compliance regulations can be confusing and stressful. BAS lodgements, GST calculations, and payroll reporting all come with strict deadlines, and mistakes can result in costly penalties from the ATO. With our bookkeeping expertise, you can be confident that your finances are accurate, up-to-date, and fully compliant with Australian tax laws. We ensure your BAS, payroll, and superannuation are processed correctly, so you never have to worry about missing a deadline again, we guarantee it.
Poor cash flow is one of the biggest challenges businesses face. Without clear financial tracking, it’s easy to lose sight of where your money is going. Our bookkeeping services give you a clear picture of your income and expenses, helping you stay in control of your cash flow and plan for the future. We provide detailed financial reports and real-time insights so you can make informed decisions with confidence.
If you have staff, managing payroll correctly is crucial. From wages and leave entitlements to superannuation and PAYG tax, we handle every aspect of payroll to ensure your employees are paid correctly and on time. With a bookkeeper supporting you it ensures you will avoid payroll errors, stay compliant with Fair Work regulations, and keep your staff happy.
Not sure how to use accounting software correctly within your business? We have bookkeepers that are XERO Silver & MYOB Diamond level certified with expertise in both software platforms to help you set up, optimise, and maintain your accounting software, ensuring you get the most out of your chosen platform but without the frustrations.
Staying on top of your tax and employee obligations is essential, but many business owners find the process complex and time-consuming. Taxable Payments Annual Report (TPAR) lodgements, superannuation payments, and Super Guarantee Charge (SGC) processing all come with strict deadlines and regulations that can be difficult to manage. Our bookkeepers will ensure you stay compliant with ATO requirements for any required submissions and payments.
Hire a bookkeeper for your business
Hire a small business bookkeeper with great reviews
Matthew is always accessible to provide advice when needed.
He is very efficient and knowledgeable and always presents himself in a very understanding and supportive manner.
Highly recommended.
Have been with Clients Needs for the past twelve months and the payroll/bookkeeping function of our businesses has never been more organised!
Always impressed with the response and turnaround times too!
Highly recommend!
Matthew is different, he gives you the service that you need from a bookkeeper.
He is flexible with his timings, and you can work closing with him to measure the performance of your of your business.
I highly recommend.
He has simplified everything for me, is efficient reliable and gets the job done.
Definitely recommend his services to everyone.
I have never had a bookkeeper so willing to help with any aspect of our business with a friendly helpful and respectful manner.
My mission is simple:
Take the financial chaos off your plate, give you clarity, and help your business soar.
How does a bookkeeper in Frankston help a business?
Running a business in Frankston, Melbourne is demanding, and every minute counts. Instead of spending hours sorting through receipts, invoices, and paperwork, a bookkeeper allows you to focus on what truly matters—growing your business. Managing finances can be time-consuming and frustrating, especially when trying to keep up with BAS lodgements, payroll, super payments, and bank reconciliations.
One of our professional bookkeepers will take care of these tasks efficiently, ensuring your financial records are accurate and compliant, so you don’t have to. With bookkeeping off your plate, you can dedicate more time to serving customers, developing new strategies, and expanding your business, rather than stressing over numbers and paperwork.
By investing in a bookkeeper, you’re not just getting organised finances—you’re buying back time to focus on success, here are three examples of how we have helped other business owners
Example 1 -
double paying GST
A business owner was unknowingly double paying GST and income tax due to errors in their account reconciliation. Attempting to manage their own bookkeeping, they mistakenly recorded transactions incorrectly, leading to duplicated tax payments and unnecessary financial strain. When they sought professional help, a bookkeeper quickly identified the issue, corrected the errors, and ensured their accounts were accurately reconciled.
By fixing the problem, the bookkeeper not only saved the business money but also streamlined their tax reporting, preventing future overpayments. This allowed the business owner to focus on growing their business, confident that their financial records were now accurate and compliant with ATO regulations.
Example 2 -
Recovering debts
A previous bookkeeper had failed to allocate receipts to the correct invoices, leaving the business’s accounts in disarray. As a result, payments from customers were not properly recorded, making it impossible to track outstanding debts accurately. When the issue was finally uncovered, it took two years of re-reconciling transactions and correctly applying payments to invoices to restore order to the accounts.
Once this process was complete, the business was able to identify and chase up overdue payments, recovering over $100,000 in outstanding debts almost instantly. This not only improved cash flow but also reinforced the importance of accurate bookkeeping in maintaining financial stability and ensuring no revenue is lost due to poor record-keeping.
Example 3 -
Reducing costs
A previous bookkeeper had been working full-time, manually managing financial records across multiple spreadsheets, creating unnecessary complexity and inefficiency. The lack of streamlined processes meant that keeping track of transactions became overwhelming, requiring constant effort to stay on top of the mess. When I stepped in, I implemented a few simple yet effective procedures, automating and optimising the bookkeeping workflow.
This reduced the workload from a full-time position to just three hours per week, significantly cutting costs while ensuring accurate and organised financial management. The client was thrilled, not only with the improved efficiency but also with the substantial savings—eliminating the need for a full-time wage while still maintaining complete control over their finances.
Bookkeeper service pricing
Using the experience Clients Needs Bookkeeping has gained from working with hundreds of different businesses we have customised a range of flexible bookkeeper service levels that are priced and package to suit businesses of all sizes, including optional add ons to suit different styles of business structure.
Whether you’re a small startup needing basic bookkeeping support or a larger company requiring comprehensive support including payroll management, we have a solution that can be customised for your business.
From bank reconciliations and payroll to BAS lodgements and accounts management, our expert services ensure accuracy, efficiency, and compliance at every stage. No more worrying about missed deadlines, financial errors, or time-consuming admin – our bookkeepers will provide the right level of support to fit your business and budget. With our customised bookkeeping packages, you’ll save time, avoid costly mistakes, and gain the financial clarity you need to focus on growth.
Let’s get your bookkeeping sorted, stress-free and on your terms.
SILVER
Turnover less than$100,000
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BAS Lodgements
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Bank reconciliation multiple accounts
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Monthly P&L
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Balance sheet reconciliation
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All catchup work billed at current rate pro rata
GOLD
Turnover more than$100,000
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BAS Lodgements
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Bank reconciliation multiple accounts
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Monthly P&L
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Balance sheet reconciliation
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Catchup work billed at 50% discount
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Monthly BAS returns -
$100 per month
PAYROLL
Get support to manageyour payroll
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Super / STP / Workcover lodgements & end of year finalisations
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1 x employee –
$40 per month -
Up to 5 Employees –
$210 per month -
Up to 10 employees –
$315 per month -
10+ employees –
$Request a quote -
Monthly IAS –
$50 extra per month
OPTIONS
Choose what you need for your business-
TPAR – Contractor monthly ABN checks / Contractor super payments / TPAR Lodgement –
$50 per month -
Receipts – Tracking or uploading of receipts x 15 –
$35 per month -
Regular face to face meeting –
1 x free per year $250 per meeting thereafter -
Video call meeting –
$0
Hiring a bookkeeper in Melbourne is not just an investment in the financial organisation of your business, tt’s a smart business decision that saves both time and money. A professional bookkeeper ensures your accounts are accurate, preventing costly mistakes like overpaying tax, missing deductions, or mismanaging cash flow.
Plus, the cost of bookkeeping services are typically tax-deductible, meaning you can reduce your taxable income and lower your overall tax bill while keeping your finances in order. Instead of wasting hours struggling with receipts, invoices, and compliance, outsourcing to a bookkeeper allows you to focus on growing your business, improving efficiency, and increasing profitability. With expert support, you not only gain financial clarity but also free up valuable time, making bookkeeping one of the smartest investments a business owner can make.
The financial tasks our bookkeeper service in Frankston can do for a business
A detailed look at the tasks our team can deliver
A bookkeeper in Frankston, Melbourne can play a crucial role in helping your business manage its financial records easily, stay compliant with tax regulations and a maintain healthy cash flow. You can hire one of our bookkeepers to take care of day-to-day financial transactions, including recording income and expenses, reconciling bank statements, managing invoices, and handling payroll. They ensure that GST, PAYG, and superannuation obligations are accurately calculated and lodged on time, reducing the risk of ATO penalties.
If your business needs BAS lodgements, TPAR reporting, and WorkCover submissions, a bookkeeper ensures all compliance requirements are met efficiently. Additionally, we can provide profit and loss reports, balance sheets, and cash flow statements, giving a business owner like you clear insights into your financial position.
By keeping financial records organised and up to date, a bookkeeper frees up time for business owners, allowing them to focus on growth while ensuring their accounts are in safe hands.
- Entry of all business transactions
- Accurate tracking of sales and stock
- Reconciliation of bank accounts, credit card accounts, loan accounts, inter-entity loan accounts
- Preparation of accounts in line with ATO requirements
- Preparation and lodgement of STP reports
Keeping track of your business transactions can be time-consuming and prone to errors. Bank reconciliation ensures that your financial records match your bank statements, helping to identify discrepancies, prevent fraud, and maintain accurate cash flow tracking. At Clients Needs Bookkeeping, we meticulously reconcile your accounts, ensuring every transaction is accounted for, so you have a clear picture of your business’s financial position.
- Retrieving Bank Statements – Accessing up-to-date bank statements from financial institutions to compare with business records.
- Matching Transactions – Comparing bank transactions with entries in the accounting system to ensure accuracy.
- Identifying Discrepancies – Spotting any missing, duplicate, or incorrect transactions that need to be corrected.
- Correcting Errors – Investigating and resolving mistakes, such as incorrect payments, duplicate charges, or bank errors.
- Allocating Bank Transactions – Ensuring all incoming and outgoing funds are categorised correctly in the financial records.
- Recording Missing Transactions – Entering any bank transactions that were not initially recorded in the accounting system.
- Reconciling Credit Card and PayPal Accounts – Ensuring that all business accounts, including credit cards and online payment platforms, are balanced.
- Reviewing Outstanding Payments and Deposits – Checking for unprocessed payments or deposits that haven’t cleared the bank.
- Checking for Fraudulent Transactions – Identifying and reporting any unauthorised or suspicious transactions.
- Ensuring GST and Tax Accuracy – Verifying that GST on transactions is correctly recorded for accurate BAS reporting.
- Preparing Reconciliation Reports – Providing business owners with a report summarising reconciled transactions and any outstanding issues.
Paying employees correctly and on time is crucial to keeping your business running smoothly. Our payroll services cover everything from wage calculations and tax withholdings to superannuation contributions and Single Touch Payroll (STP) compliance. We take the complexity out of payroll processing, ensuring your staff are paid accurately while keeping your business compliant with Fair Work regulations.
- Weekly, fortnightly, monthly pay runs, whether salary or hourly employees, full time, part time or casual
- Single Touch Payroll (STP) reporting
- Preparation of pays from time sheets
- Preparation of superannuation remittances and PAYG remittance
- Leave calculations – annual, sick, long service
- Termination of employment calculations
- Year end STP reconciliations, reporting and ATO lodgement
- Preparation of payroll tax returns
Managing accounts payable is vital for maintaining good relationships with suppliers and keeping cash flow under control. We track your outstanding bills, ensure invoices are paid on time, and help you avoid late fees or supply chain disruptions. Let us handle your accounts payable so you can focus on running your business without worrying about overdue payments.
- Entry of bills and preparation of electronic files for upload to banking software for payment to suppliers
- Monitoring of ages payables, to ensure the most urgent bills are paid first
- Monitoring of cash flow
- Recording Supplier Invoices – Accurately entering invoices into the accounting system as soon as they are received.
- Verifying Invoice Details – Checking that invoices are correct, match purchase orders, and align with agreed-upon terms.
- Scheduling Payments – Organising due dates to ensure bills are paid on time while maintaining cash flow.
- Processing Payments – Paying suppliers through bank transfers, credit cards, direct debits, or cheque payments as required.
- Reconciling Supplier Accounts – Ensuring payments match the correct invoices and addressing any discrepancies.
- Handling Payment Disputes – Resolving issues related to incorrect charges, duplicate invoices, or missing payments.
- Managing Business Expenses – Keeping track of regular outgoings such as rent, utilities, subscriptions, and supplier payments.
- Maintaining Supplier Records – Keeping up-to-date contact details, account numbers, and payment terms for each vendor.
- Generating Aged Payables Reports – Providing reports on outstanding bills to help the business owner manage cash flow.
- Prioritising Payments – Identifying critical payments to avoid late fees, service disruptions, or damage to supplier relationships.
Unpaid invoices can create cash flow issues that hold your business back. Our accounts receivable service ensures you stay on top of outstanding customer payments by tracking invoices, following up on overdue accounts, and improving collection processes. We help you get paid faster, so your cash flow remains healthy and predictable.
- Entry of invoices and customer payments
- Monitoring of aged receivables, sending of statements
- Following up overdue debtor payments
- Generating and Sending Invoices – Creating accurate invoices for goods or services provided and sending them to customers promptly.
- Recording Payments Received – Accurately logging all payments made by customers into the accounting system.
- Tracking Outstanding Invoices – Monitoring unpaid invoices and identifying overdue accounts.
- Sending Payment Reminders – Issuing polite but firm reminders to customers with outstanding balances.
- Following Up on Overdue Payments – Contacting customers directly to chase up unpaid invoices and arrange payments.
- Reconciling Customer Accounts – Ensuring all payments received match the correct invoices and identifying any discrepancies.
- Applying Payments to Invoices – Allocating received payments to the appropriate invoices in the accounting system.
- Issuing Credit Notes or Adjustments – Managing refunds, discounts, or corrections when needed.
- Maintaining Customer Records – Keeping up-to-date records of customers, including contact details and payment history.
- Providing Aged Debtors Reports – Preparing reports showing outstanding debts to help the business owner understand cash flow.
Understanding your business’s financial health is key to making informed decisions. We prepare profit and loss statements and balance sheets, giving you clear insights into your income, expenses, and overall financial position. With these reports, you can plan for growth, identify trends, and keep your business on the right track.
- Preparation of reports, including profit and loss, balance sheet, cost centre profitability, cash flow, budget
- Recording Income and Revenue – Accurately tracking all business income, including sales, services, and other revenue streams.
- Categorising Expenses – Ensuring all business expenses (e.g., wages, rent, utilities, supplies, marketing) are recorded correctly.
- Reconciling Revenue and Expenses – Matching recorded income and costs against bank statements to ensure accuracy.
- Calculating Gross Profit – Determining gross profit by subtracting cost of goods sold (COGS) from total revenue.
- Tracking Operating Expenses – Monitoring fixed and variable costs to understand how they impact profitability.
- Identifying Profitability Trends – Analysing P&L statements over time to spot revenue growth, expense patterns, or potential financial risks.
- Ensuring GST and Tax Accuracy – Confirming that GST is correctly recorded to align with ATO reporting requirements.
- Preparing Monthly, Quarterly, or Annual P&L Reports – Providing business owners with clear, easy-to-understand financial summaries.
Lodging your Business Activity Statement (BAS) correctly and on time is essential to avoiding penalties from the ATO. We take care of the entire BAS process, ensuring accurate GST reporting and compliance with tax regulations. With our expertise, you can be confident your BAS lodgements are stress-free and error-free.
- Preparation of BAS and IAS returns, and reconciliation of accounts
- Tracking GST on Income and Expenses – Recording and reconciling Goods and Services Tax (GST) collected on sales and paid on purchases.
- Reviewing Business Transactions – Ensuring all financial records are accurate, complete, and correctly categorised before reporting to the ATO.
- Preparing the BAS Statement – Compiling data for GST, PAYG withholding, PAYG instalments, fuel tax credits, and other tax obligations.
- Reconciling BAS Figures – Cross-checking BAS data against financial reports to identify discrepancies before lodgement.
- Lodging BAS with the ATO – Submitting the Business Activity Statement on time through the ATO portal or accounting software.
- Managing PAYG Withholding and Instalments – Ensuring that employee tax withholding and business tax instalments are reported correctly.
- Claiming GST Credits – Identifying eligible GST credits on business expenses to reduce tax payable.
- Checking for Errors or Omissions – Reviewing BAS reports to ensure there are no missing transactions or miscalculations.
- Keeping Up with ATO Deadlines – Tracking quarterly or monthly BAS due dates and ensuring timely lodgement to avoid penalties.
- Communicating Tax Liabilities – Informing business owners of any GST or tax amounts due, so they can manage cash flow accordingly.
- Advising on Payment Plans (if needed) – Assisting business owners in setting up payment plans with the ATO if they face financial difficulties.
- Maintaining BAS Records – Keeping accurate and compliant financial records in case of an ATO audit or review.
Keeping accurate records means ensuring every receipt matches an invoice, preventing discrepancies and making tax time easier. We meticulously match your receipts with corresponding transactions, reducing errors and improving the accuracy of your financial reporting.
- Collecting and Organising Receipts – Gathering receipts from business owners, employees, and suppliers, whether they are paper copies or digital files.
- Verifying Invoice Details – Checking that each receipt corresponds to the correct invoice by confirming amounts, dates, and supplier details.
- Recording Receipts in the Accounting System – Entering transaction details into accounting software such as Xero, MYO.
- Matching Payments to Invoices – Ensuring that payments made are applied to the correct invoice to prevent duplicate or missing payments.
- Reconciliation of Bank Statements – Cross-checking bank transactions with recorded invoices and receipts to ensure accuracy.
- Identifying Missing or Unmatched Receipts – Flagging any missing documentation and requesting the necessary receipts from suppliers or employees.
- Correcting Discrepancies – Investigating and resolving mismatched amounts, duplicate entries, or incorrect allocations.
- Ensuring GST Compliance – Making sure GST is correctly recorded on receipts for accurate BAS lodgements and tax reporting.
- Tracking Employee Expenses and Reimbursements – Managing business expense claims and ensuring receipts align with approved purchases.
- Preventing Fraud and Errors – Spotting potential issues like duplicate payments, unauthorised expenses, or incorrect amounts.
- Maintaining Digital Records – Keeping electronic copies of receipts and invoices to ensure easy access for audits and tax reporting.
- Providing Reports on Outstanding Invoices and Payments – Helping business owners understand who has been paid, who still owes money, and what expenses have been claimed.
If your business pays contractors, you may need to lodge a TPAR with the ATO. We handle the process from start to finish, ensuring all required contractor payments are reported correctly and lodged on time to keep your business compliant.
- Identifying Reportable Contractor Payments – Determining which suppliers and subcontractors need to be included in the TPAR based on ATO guidelines.
- Collecting Contractor Details – Ensuring the business has accurate records of each contractor’s ABN, business name, and total payments received.
- Recording Payments to Contractors – Tracking all payments made to contractors throughout the financial year, including labour costs and service fees.
- Verifying Data Accuracy – Checking that contractor payment details are correctly recorded in the accounting system to prevent errors in the report.
- Reconciling Contractor Payments with Financial Records – Ensuring reported payments match the business’s profit and loss statements and bank transactions.
- Preparing the TPAR Report – Compiling the necessary payment data and formatting it according to ATO requirements.
- Lodging the TPAR with the ATO – Submitting the completed Taxable Payments Annual Report by the 28th of August deadline each year.
- Reviewing for Missing or Incorrect Information – Identifying any missing contractor details or discrepancies before lodgement.
- Updating Business Records – Keeping contractor details up to date for future reporting periods.
- Ensuring Compliance with ATO Regulations – Making sure the business meets its obligations to avoid potential fines or audits.
- Providing Advice on Contractor Tax Obligations – Helping business owners understand their responsibilities regarding tax withholding and compliance.
- Maintaining TPAR Records for Audit Purposes – Keeping copies of lodged reports and supporting documents in case of an ATO review.
Staying compliant with superannuation obligations is essential for any business with employees. We handle super payments and SGC processing, ensuring your staff receive their entitlements on time while helping you avoid penalties for late or missed contributions. With our support, you can stay on top of your super obligations without the stress.
- Preparation of superannuation payments
- Calculating Superannuation Contributions – Ensuring that the correct Super Guarantee (SG) percentage is applied to eligible employee earnings.
- Processing Super Payments – Making superannuation contributions through SuperStream-compliant payment methods before the ATO deadline.
- Tracking Superannuation Due Dates – Ensuring that quarterly super payments are processed on time to avoid penalties.
- Reconciling Superannuation Records – Cross-checking payroll reports with superannuation payments to confirm accuracy.
- Identifying Unpaid or Underpaid Super – Reviewing payroll records to ensure employees receive their full super entitlements.
- Lodging Super Guarantee Charge (SGC) Statements – If super payments are missed or paid late, preparing and lodging the SGC statement with the ATO.
- Setting Up Salary Sacrificing for Employees – Assisting with pre-tax super contributions and ensuring they are correctly processed in payroll.
- Maintaining Accurate Super Records – Keeping thorough documentation of all super transactions for audit purposes.
- Handling Employee Super Queries – Addressing questions from employees about their superannuation entitlements and payments.
- Providing Superannuation Reporting – Generating reports for business owners to track super payments and compliance status.
Bookkeeper Frankston Address
Contact details
Opening hours
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Mon- Fri: 9am - 9pm
Sat-Sun: 10am - 9pm
Our service locations
Frequently asked questions
Why does a business owner use a bookkeeper in Langwarrin?
A business owner will hire a a bookkeeper in Langwarrin to help with the following areas
1. Time Constraints & Overwhelm
Many small and medium-sized business owners try to handle bookkeeping themselves, but it quickly becomes time-consuming. They often struggle to balance bookkeeping with running daily operations, leading to:
- Missed deadlines for BAS, GST, or payroll obligations.
- Lack of time to focus on growth and strategy.
- Increased stress due to paperwork piling up.
2. Compliance & ATO Regulations
The Australian Taxation Office (ATO) has strict regulations on GST, BAS lodgements, and payroll (e.g., Superannuation Guarantee, Single Touch Payroll). Business owners often:
- Worry about making mistakes in tax calculations.
- Face penalties for late lodgements or incorrect reporting.
- Struggle to stay updated with frequent tax law changes.
3. Cash Flow Issues
Without proper bookkeeping, cash flow management can become a nightmare. Business owners might experience:
- Difficulty tracking income and expenses accurately.
- Unclear financial reporting, leading to poor decision-making.
- Surprise tax bills due to improper budgeting for GST and PAYG.
4. Payroll & Employee Management
For businesses with staff, payroll can become complicated due to:
- Ensuring accurate wages, leave entitlements, and superannuation payments.
- Keeping up with changes in employment laws (e.g., Fair Work requirements).
- Managing payroll tax and reporting obligations.
5. Accounting Software Confusion
Many business owners know they need software like Xero or MYOB, but they struggle with:
- Setting it up correctly.
- Understanding how to use it efficiently.
- Reconciling transactions properly.