Want more time for your business, to never procrastinate over paperwork or miss a lodgement deadline ever again?
We do bookkeeping for small business owners from just $100 per month so you never have to worry about missing an ATO deadline or making accounting mistakes.
Bookkeeper service in Melbourne
Managing a business comes with many challenges, and trying to keep up with your bookkeeping can quickly become a burden. If you’re finding it hard to keep up with financial records, staying compliant with ATO regulations, organising receipts, or navigating accounting software, the Clients Needs bookkeeper service for small business owners in Melbourne is available to support you.
Led by Matthew, a skilled and reliable bookkeeper in Melbourne serving the Mornington Peninsula region, we handle everything from bank reconciliations and payroll to superannuation and BAS lodgements, ensuring your finances are in order.
You can hire us from just $100 inc GST per month to manage the financial paperwork so you can concentrate on running and growing your business with confidence.
Find out if bookkeeping is right for your business.
If we miss ATO deadlines you get a a month of free bookkeeping*
We will find errors in your current bookkeeping practices.
Professional bookkeepers for small business owners
At Clients Needs Bookkeeping, we take the financial chaos off your plate so you can get back to doing what you do best—running your business. From bank reconciliations and payroll to BAS lodgements and accounts management, we handle it all with precision and efficiency.
As a small business owner there is no more worrying about compliance, overdue invoices, or messy spreadsheets.
Hire an expert bookkeeper in Melbourne with a selection of services tailored to your business, you’ll save time, avoid costly mistakes, and finally have clarity over your numbers.
Let’s get your finances in order—without the stress.
As a business owner, your time is valuable. Many entrepreneurs spend hours trying to keep up with bookkeeping, often at the expense of running their business. If paperwork is piling up, deadlines are slipping, sorting receipts is becoming overwhelming or financial tasks are eating into your evenings and weekends, it’s time to get expert help. At Clients Needs Bookkeeping, we handle everything from data entry to bank reconciliations, giving you back the time to focus on what you do best which is operating your business.
Navigating tax laws and compliance regulations can be confusing and stressful. BAS lodgements, GST calculations, and payroll reporting all come with strict deadlines, and mistakes can result in costly penalties from the ATO. With our bookkeeping expertise, you can be confident that your finances are accurate, up-to-date, and fully compliant with Australian tax laws. We ensure your BAS, payroll, and superannuation are processed correctly, so you never have to worry about missing a deadline again, we guarantee it.
Poor cash flow is one of the biggest challenges businesses face. Without clear financial tracking, it’s easy to lose sight of where your money is going. Our bookkeeping services give you a clear picture of your income and expenses, helping you stay in control of your cash flow and plan for the future. We provide detailed financial reports and real-time insights so you can make informed decisions with confidence.
If you have staff, managing payroll correctly is crucial. From wages and leave entitlements to superannuation and PAYG tax, we handle every aspect of payroll to ensure your employees are paid correctly and on time. With a bookkeeper supporting you it ensures you will avoid payroll errors, stay compliant with Fair Work regulations, and keep your staff happy.
Not sure how to use accounting software correctly within your business? We have bookkeepers that are XERO Silver & MYOB Diamond level certified with expertise in both software platforms to help you set up, optimise, and maintain your accounting software, ensuring you get the most out of your chosen platform but without the frustrations.
Staying on top of your tax and employee obligations is essential, but many business owners find the process complex and time-consuming. Taxable Payments Annual Report (TPAR) lodgements, superannuation payments, and Super Guarantee Charge (SGC) processing all come with strict deadlines and regulations that can be difficult to manage. Our bookkeepers will ensure you stay compliant with ATO requirements for any required submissions and payments.
Hire a bookkeeper for your business
Hire a small business bookkeeper with great reviews
Matthew is always accessible to provide advice when needed.
He is very efficient and knowledgeable and always presents himself in a very understanding and supportive manner.
Highly recommended.
Have been with Clients Needs for the past twelve months and the payroll/bookkeeping function of our businesses has never been more organised!
Always impressed with the response and turnaround times too!
Highly recommend!
Matthew is different, he gives you the service that you need from a bookkeeper.
He is flexible with his timings, and you can work closing with him to measure the performance of your of your business.
I highly recommend.
He has simplified everything for me, is efficient reliable and gets the job done.
Definitely recommend his services to everyone.
I have never had a bookkeeper so willing to help with any aspect of our business with a friendly helpful and respectful manner.
My mission is simple:
Take the financial chaos off your plate, give you clarity, and help your business soar.
How does a bookkeeper help a business?
Running a business in Melbourne is demanding, and every minute counts. Instead of spending hours sorting through receipts, invoices, and paperwork, a bookkeeper allows you to focus on what truly matters—growing your business. Managing finances can be time-consuming and frustrating, especially when trying to keep up with BAS lodgements, payroll, super payments, and bank reconciliations.
One of our professional bookkeepers will take care of these tasks efficiently, ensuring your financial records are accurate and compliant, so you don’t have to. With bookkeeping off your plate, you can dedicate more time to serving customers, developing new strategies, and expanding your business, rather than stressing over numbers and paperwork.
By investing in a bookkeeper, you’re not just getting organised finances—you’re buying back time to focus on success, here are three examples of how we have helped other business owners
Example 1 -
double paying GST
A business owner was unknowingly double paying GST and income tax due to errors in their account reconciliation. Attempting to manage their own bookkeeping, they mistakenly recorded transactions incorrectly, leading to duplicated tax payments and unnecessary financial strain. When they sought professional help, a bookkeeper quickly identified the issue, corrected the errors, and ensured their accounts were accurately reconciled.
By fixing the problem, the bookkeeper not only saved the business money but also streamlined their tax reporting, preventing future overpayments. This allowed the business owner to focus on growing their business, confident that their financial records were now accurate and compliant with ATO regulations.
Example 2 -
Recovering debts
A previous bookkeeper had failed to allocate receipts to the correct invoices, leaving the business’s accounts in disarray. As a result, payments from customers were not properly recorded, making it impossible to track outstanding debts accurately. When the issue was finally uncovered, it took two years of re-reconciling transactions and correctly applying payments to invoices to restore order to the accounts.
Once this process was complete, the business was able to identify and chase up overdue payments, recovering over $100,000 in outstanding debts almost instantly. This not only improved cash flow but also reinforced the importance of accurate bookkeeping in maintaining financial stability and ensuring no revenue is lost due to poor record-keeping.
Example 3 -
Reducing costs
A previous bookkeeper had been working full-time, manually managing financial records across multiple spreadsheets, creating unnecessary complexity and inefficiency. The lack of streamlined processes meant that keeping track of transactions became overwhelming, requiring constant effort to stay on top of the mess. When I stepped in, I implemented a few simple yet effective procedures, automating and optimising the bookkeeping workflow.
This reduced the workload from a full-time position to just three hours per week, significantly cutting costs while ensuring accurate and organised financial management. The client was thrilled, not only with the improved efficiency but also with the substantial savings—eliminating the need for a full-time wage while still maintaining complete control over their finances.
Bookkeeper service pricing
Using the experience Clients Needs Bookkeeping has gained from working with hundreds of different businesses we have customised a range of flexible bookkeeper service levels that are priced and package to suit businesses of all sizes, including optional add ons to suit different styles of business structure.
Whether you’re a small startup needing basic bookkeeping support or a larger company requiring comprehensive support including payroll management, we have a solution that can be customised for your business.
From bank reconciliations and payroll to BAS lodgements and accounts management, our expert services ensure accuracy, efficiency, and compliance at every stage. No more worrying about missed deadlines, financial errors, or time-consuming admin – our bookkeepers will provide the right level of support to fit your business and budget. With our customised bookkeeping packages, you’ll save time, avoid costly mistakes, and gain the financial clarity you need to focus on growth.
Let’s get your bookkeeping sorted, stress-free and on your terms.
SILVER
Turnover less than$100,000
-
BAS Lodgements
-
Bank reconciliation multiple accounts
-
Monthly P&L
-
Balance sheet reconciliation
-
All catchup work billed at current rate pro rata
GOLD
Turnover more than$100,000
-
BAS Lodgements
-
Bank reconciliation multiple accounts
-
Monthly P&L
-
Balance sheet reconciliation
-
Catchup work billed at 50% discount
-
Monthly BAS returns -
$100 per month
PAYROLL
Get support to manageyour payroll
-
Super / STP / Workcover lodgements & end of year finalisations
-
1 x employee –
$40 per month -
Up to 5 Employees –
$210 per month -
Up to 10 employees –
$315 per month -
10+ employees –
$Request a quote -
Monthly IAS –
$50 extra per month
OPTIONS
Choose what you need for your business-
TPAR – Contractor monthly ABN checks / Contractor super payments / TPAR Lodgement –
$50 per month -
Receipts – Tracking or uploading of receipts x 15 –
$35 per month -
Regular face to face meeting –
1 x free per year $250 per meeting thereafter -
Video call meeting –
$0
Hiring a bookkeeper in Melbourne is not just an investment in the financial organisation of your business, tt’s a smart business decision that saves both time and money. A professional bookkeeper ensures your accounts are accurate, preventing costly mistakes like overpaying tax, missing deductions, or mismanaging cash flow.
Plus, the cost of bookkeeping services are typically tax-deductible, meaning you can reduce your taxable income and lower your overall tax bill while keeping your finances in order. Instead of wasting hours struggling with receipts, invoices, and compliance, outsourcing to a bookkeeper allows you to focus on growing your business, improving efficiency, and increasing profitability. With expert support, you not only gain financial clarity but also free up valuable time, making bookkeeping one of the smartest investments a business owner can make.
The financial tasks our bookkeeper service can do for a business
A detailed look at the tasks our team can deliver
A bookkeeper in Melbourne can play a crucial role in helping your business manage its financial records easily, stay compliant with tax regulations and a maintain healthy cash flow. You can hire one of our bookkeepers to take care of day-to-day financial transactions, including recording income and expenses, reconciling bank statements, managing invoices, and handling payroll. They ensure that GST, PAYG, and superannuation obligations are accurately calculated and lodged on time, reducing the risk of ATO penalties.
If your business needs BAS lodgements, TPAR reporting, and WorkCover submissions, a bookkeeper ensures all compliance requirements are met efficiently. Additionally, we can provide profit and loss reports, balance sheets, and cash flow statements, giving a business owner like you clear insights into your financial position.
By keeping financial records organised and up to date, a bookkeeper frees up time for business owners, allowing them to focus on growth while ensuring their accounts are in safe hands.
- Entry of all business transactions
- Accurate tracking of sales and stock
- Reconciliation of bank accounts, credit card accounts, loan accounts, inter-entity loan accounts
- Preparation of accounts in line with ATO requirements
- Preparation and lodgement of STP reports
Keeping track of your business transactions can be time-consuming and prone to errors. Bank reconciliation ensures that your financial records match your bank statements, helping to identify discrepancies, prevent fraud, and maintain accurate cash flow tracking. At Clients Needs Bookkeeping, we meticulously reconcile your accounts, ensuring every transaction is accounted for, so you have a clear picture of your business’s financial position.
- Retrieving Bank Statements – Accessing up-to-date bank statements from financial institutions to compare with business records.
- Matching Transactions – Comparing bank transactions with entries in the accounting system to ensure accuracy.
- Identifying Discrepancies – Spotting any missing, duplicate, or incorrect transactions that need to be corrected.
- Correcting Errors – Investigating and resolving mistakes, such as incorrect payments, duplicate charges, or bank errors.
- Allocating Bank Transactions – Ensuring all incoming and outgoing funds are categorised correctly in the financial records.
- Recording Missing Transactions – Entering any bank transactions that were not initially recorded in the accounting system.
- Reconciling Credit Card and PayPal Accounts – Ensuring that all business accounts, including credit cards and online payment platforms, are balanced.
- Reviewing Outstanding Payments and Deposits – Checking for unprocessed payments or deposits that haven’t cleared the bank.
- Checking for Fraudulent Transactions – Identifying and reporting any unauthorised or suspicious transactions.
- Ensuring GST and Tax Accuracy – Verifying that GST on transactions is correctly recorded for accurate BAS reporting.
- Preparing Reconciliation Reports – Providing business owners with a report summarising reconciled transactions and any outstanding issues.
Paying employees correctly and on time is crucial to keeping your business running smoothly. Our payroll services cover everything from wage calculations and tax withholdings to superannuation contributions and Single Touch Payroll (STP) compliance. We take the complexity out of payroll processing, ensuring your staff are paid accurately while keeping your business compliant with Fair Work regulations.
- Weekly, fortnightly, monthly pay runs, whether salary or hourly employees, full time, part time or casual
- Single Touch Payroll (STP) reporting
- Preparation of pays from time sheets
- Preparation of superannuation remittances and PAYG remittance
- Leave calculations – annual, sick, long service
- Termination of employment calculations
- Year end STP reconciliations, reporting and ATO lodgement
- Preparation of payroll tax returns
Managing accounts payable is vital for maintaining good relationships with suppliers and keeping cash flow under control. We track your outstanding bills, ensure invoices are paid on time, and help you avoid late fees or supply chain disruptions. Let us handle your accounts payable so you can focus on running your business without worrying about overdue payments.
- Entry of bills and preparation of electronic files for upload to banking software for payment to suppliers
- Monitoring of ages payables, to ensure the most urgent bills are paid first
- Monitoring of cash flow
- Recording Supplier Invoices – Accurately entering invoices into the accounting system as soon as they are received.
- Verifying Invoice Details – Checking that invoices are correct, match purchase orders, and align with agreed-upon terms.
- Scheduling Payments – Organising due dates to ensure bills are paid on time while maintaining cash flow.
- Processing Payments – Paying suppliers through bank transfers, credit cards, direct debits, or cheque payments as required.
- Reconciling Supplier Accounts – Ensuring payments match the correct invoices and addressing any discrepancies.
- Handling Payment Disputes – Resolving issues related to incorrect charges, duplicate invoices, or missing payments.
- Managing Business Expenses – Keeping track of regular outgoings such as rent, utilities, subscriptions, and supplier payments.
- Maintaining Supplier Records – Keeping up-to-date contact details, account numbers, and payment terms for each vendor.
- Generating Aged Payables Reports – Providing reports on outstanding bills to help the business owner manage cash flow.
- Prioritising Payments – Identifying critical payments to avoid late fees, service disruptions, or damage to supplier relationships.
Unpaid invoices can create cash flow issues that hold your business back. Our accounts receivable service ensures you stay on top of outstanding customer payments by tracking invoices, following up on overdue accounts, and improving collection processes. We help you get paid faster, so your cash flow remains healthy and predictable.
- Entry of invoices and customer payments
- Monitoring of aged receivables, sending of statements
- Following up overdue debtor payments
- Generating and Sending Invoices – Creating accurate invoices for goods or services provided and sending them to customers promptly.
- Recording Payments Received – Accurately logging all payments made by customers into the accounting system.
- Tracking Outstanding Invoices – Monitoring unpaid invoices and identifying overdue accounts.
- Sending Payment Reminders – Issuing polite but firm reminders to customers with outstanding balances.
- Following Up on Overdue Payments – Contacting customers directly to chase up unpaid invoices and arrange payments.
- Reconciling Customer Accounts – Ensuring all payments received match the correct invoices and identifying any discrepancies.
- Applying Payments to Invoices – Allocating received payments to the appropriate invoices in the accounting system.
- Issuing Credit Notes or Adjustments – Managing refunds, discounts, or corrections when needed.
- Maintaining Customer Records – Keeping up-to-date records of customers, including contact details and payment history.
- Providing Aged Debtors Reports – Preparing reports showing outstanding debts to help the business owner understand cash flow.
Understanding your business’s financial health is key to making informed decisions. We prepare profit and loss statements and balance sheets, giving you clear insights into your income, expenses, and overall financial position. With these reports, you can plan for growth, identify trends, and keep your business on the right track.
- Preparation of reports, including profit and loss, balance sheet, cost centre profitability, cash flow, budget
- Recording Income and Revenue – Accurately tracking all business income, including sales, services, and other revenue streams.
- Categorising Expenses – Ensuring all business expenses (e.g., wages, rent, utilities, supplies, marketing) are recorded correctly.
- Reconciling Revenue and Expenses – Matching recorded income and costs against bank statements to ensure accuracy.
- Calculating Gross Profit – Determining gross profit by subtracting cost of goods sold (COGS) from total revenue.
- Tracking Operating Expenses – Monitoring fixed and variable costs to understand how they impact profitability.
- Identifying Profitability Trends – Analysing P&L statements over time to spot revenue growth, expense patterns, or potential financial risks.
- Ensuring GST and Tax Accuracy – Confirming that GST is correctly recorded to align with ATO reporting requirements.
- Preparing Monthly, Quarterly, or Annual P&L Reports – Providing business owners with clear, easy-to-understand financial summaries.
Lodging your Business Activity Statement (BAS) correctly and on time is essential to avoiding penalties from the ATO. We take care of the entire BAS process, ensuring accurate GST reporting and compliance with tax regulations. With our expertise, you can be confident your BAS lodgements are stress-free and error-free.
- Preparation of BAS and IAS returns, and reconciliation of accounts
- Tracking GST on Income and Expenses – Recording and reconciling Goods and Services Tax (GST) collected on sales and paid on purchases.
- Reviewing Business Transactions – Ensuring all financial records are accurate, complete, and correctly categorised before reporting to the ATO.
- Preparing the BAS Statement – Compiling data for GST, PAYG withholding, PAYG instalments, fuel tax credits, and other tax obligations.
- Reconciling BAS Figures – Cross-checking BAS data against financial reports to identify discrepancies before lodgement.
- Lodging BAS with the ATO – Submitting the Business Activity Statement on time through the ATO portal or accounting software.
- Managing PAYG Withholding and Instalments – Ensuring that employee tax withholding and business tax instalments are reported correctly.
- Claiming GST Credits – Identifying eligible GST credits on business expenses to reduce tax payable.
- Checking for Errors or Omissions – Reviewing BAS reports to ensure there are no missing transactions or miscalculations.
- Keeping Up with ATO Deadlines – Tracking quarterly or monthly BAS due dates and ensuring timely lodgement to avoid penalties.
- Communicating Tax Liabilities – Informing business owners of any GST or tax amounts due, so they can manage cash flow accordingly.
- Advising on Payment Plans (if needed) – Assisting business owners in setting up payment plans with the ATO if they face financial difficulties.
- Maintaining BAS Records – Keeping accurate and compliant financial records in case of an ATO audit or review.
Keeping accurate records means ensuring every receipt matches an invoice, preventing discrepancies and making tax time easier. We meticulously match your receipts with corresponding transactions, reducing errors and improving the accuracy of your financial reporting.
- Collecting and Organising Receipts – Gathering receipts from business owners, employees, and suppliers, whether they are paper copies or digital files.
- Verifying Invoice Details – Checking that each receipt corresponds to the correct invoice by confirming amounts, dates, and supplier details.
- Recording Receipts in the Accounting System – Entering transaction details into accounting software such as Xero, MYO.
- Matching Payments to Invoices – Ensuring that payments made are applied to the correct invoice to prevent duplicate or missing payments.
- Reconciliation of Bank Statements – Cross-checking bank transactions with recorded invoices and receipts to ensure accuracy.
- Identifying Missing or Unmatched Receipts – Flagging any missing documentation and requesting the necessary receipts from suppliers or employees.
- Correcting Discrepancies – Investigating and resolving mismatched amounts, duplicate entries, or incorrect allocations.
- Ensuring GST Compliance – Making sure GST is correctly recorded on receipts for accurate BAS lodgements and tax reporting.
- Tracking Employee Expenses and Reimbursements – Managing business expense claims and ensuring receipts align with approved purchases.
- Preventing Fraud and Errors – Spotting potential issues like duplicate payments, unauthorised expenses, or incorrect amounts.
- Maintaining Digital Records – Keeping electronic copies of receipts and invoices to ensure easy access for audits and tax reporting.
- Providing Reports on Outstanding Invoices and Payments – Helping business owners understand who has been paid, who still owes money, and what expenses have been claimed.
If your business pays contractors, you may need to lodge a TPAR with the ATO. We handle the process from start to finish, ensuring all required contractor payments are reported correctly and lodged on time to keep your business compliant.
- Identifying Reportable Contractor Payments – Determining which suppliers and subcontractors need to be included in the TPAR based on ATO guidelines.
- Collecting Contractor Details – Ensuring the business has accurate records of each contractor’s ABN, business name, and total payments received.
- Recording Payments to Contractors – Tracking all payments made to contractors throughout the financial year, including labour costs and service fees.
- Verifying Data Accuracy – Checking that contractor payment details are correctly recorded in the accounting system to prevent errors in the report.
- Reconciling Contractor Payments with Financial Records – Ensuring reported payments match the business’s profit and loss statements and bank transactions.
- Preparing the TPAR Report – Compiling the necessary payment data and formatting it according to ATO requirements.
- Lodging the TPAR with the ATO – Submitting the completed Taxable Payments Annual Report by the 28th of August deadline each year.
- Reviewing for Missing or Incorrect Information – Identifying any missing contractor details or discrepancies before lodgement.
- Updating Business Records – Keeping contractor details up to date for future reporting periods.
- Ensuring Compliance with ATO Regulations – Making sure the business meets its obligations to avoid potential fines or audits.
- Providing Advice on Contractor Tax Obligations – Helping business owners understand their responsibilities regarding tax withholding and compliance.
- Maintaining TPAR Records for Audit Purposes – Keeping copies of lodged reports and supporting documents in case of an ATO review.
Staying compliant with superannuation obligations is essential for any business with employees. We handle super payments and SGC processing, ensuring your staff receive their entitlements on time while helping you avoid penalties for late or missed contributions. With our support, you can stay on top of your super obligations without the stress.
- Preparation of superannuation payments
- Calculating Superannuation Contributions – Ensuring that the correct Super Guarantee (SG) percentage is applied to eligible employee earnings.
- Processing Super Payments – Making superannuation contributions through SuperStream-compliant payment methods before the ATO deadline.
- Tracking Superannuation Due Dates – Ensuring that quarterly super payments are processed on time to avoid penalties.
- Reconciling Superannuation Records – Cross-checking payroll reports with superannuation payments to confirm accuracy.
- Identifying Unpaid or Underpaid Super – Reviewing payroll records to ensure employees receive their full super entitlements.
- Lodging Super Guarantee Charge (SGC) Statements – If super payments are missed or paid late, preparing and lodging the SGC statement with the ATO.
- Setting Up Salary Sacrificing for Employees – Assisting with pre-tax super contributions and ensuring they are correctly processed in payroll.
- Maintaining Accurate Super Records – Keeping thorough documentation of all super transactions for audit purposes.
- Handling Employee Super Queries – Addressing questions from employees about their superannuation entitlements and payments.
- Providing Superannuation Reporting – Generating reports for business owners to track super payments and compliance status.
Frequently asked questions
Why does a business owner use a bookkeeper?
1. Time Constraints & Overwhelm
Many small and medium-sized business owners try to handle bookkeeping themselves, but it quickly becomes time-consuming. They often struggle to balance bookkeeping with running daily operations, leading to:
- Missed deadlines for BAS, GST, or payroll obligations.
- Lack of time to focus on growth and strategy.
- Increased stress due to paperwork piling up.
2. Compliance & ATO Regulations
The Australian Taxation Office (ATO) has strict regulations on GST, BAS lodgements, and payroll (e.g., Superannuation Guarantee, Single Touch Payroll). Business owners often:
- Worry about making mistakes in tax calculations.
- Face penalties for late lodgements or incorrect reporting.
- Struggle to stay updated with frequent tax law changes.
3. Cash Flow Issues
Without proper bookkeeping, cash flow management can become a nightmare. Business owners might experience:
- Difficulty tracking income and expenses accurately.
- Unclear financial reporting, leading to poor decision-making.
- Surprise tax bills due to improper budgeting for GST and PAYG.
4. Payroll & Employee Management
For businesses with staff, payroll can become complicated due to:
- Ensuring accurate wages, leave entitlements, and superannuation payments.
- Keeping up with changes in employment laws (e.g., Fair Work requirements).
- Managing payroll tax and reporting obligations.
5. Accounting Software Confusion
Many business owners know they need software like Xero or MYOB, but they struggle with:
- Setting it up correctly.
- Understanding how to use it efficiently.
- Reconciling transactions properly.
When does a business owner choose to use a bookkeeper
A business owner will choose to use a bookkeeper after receiving ATO penalties or compliance warnings or when their accountant recommends better record-keeping practices. The benefits of using a bookkeeper includes;
Save Time & Reduce Stress
As a business owner, your time is valuable. Many entrepreneurs spend hours trying to keep up with bookkeeping, often at the expense of running their business. If paperwork is piling up, deadlines are slipping, sorting receipts is becoming overwhelming or financial tasks are eating into your evenings and weekends, it’s time to get expert help. At Clients Needs Bookkeeping, we handle everything from data entry to bank reconciliations, giving you back the time to focus on what you do best which is operating your business.
Stay Compliant & Avoid ATO Penalties
Navigating tax laws and compliance regulations can be confusing and stressful. BAS lodgements, GST calculations, and payroll reporting all come with strict deadlines, and mistakes can result in costly penalties from the ATO. With our bookkeeping expertise, you can be confident that your finances are accurate, up-to-date, and fully compliant with Australian tax laws. We ensure your BAS, payroll, and superannuation are processed correctly, so you never have to worry about missing a deadline again, we guarantee it.
Manage Cash Flow with Confidence
Poor cash flow is one of the biggest challenges businesses face. Without clear financial tracking, it’s easy to lose sight of where your money is going. Our bookkeeping services give you a clear picture of your income and expenses, helping you stay in control of your cash flow and plan for the future. We provide detailed financial reports and real-time insights so you can make informed decisions with confidence.
Stress-Free Employee Payroll Management
If you have staff, managing payroll correctly is crucial. From wages and leave entitlements to superannuation and PAYG tax, we handle every aspect of payroll to ensure your employees are paid correctly and on time. With a bookkeeper supporting you it ensures you will avoid payroll errors, stay compliant with Fair Work regulations, and keep your staff happy.
Expert Support with Xero & MYOB
Not sure how to use accounting software correctly within your business? We have bookkeepers that are XERO Silver & MYOB Diamon level certified with expertise in both software platforms to help you set up, optimise, and maintain your accounting software, ensuring you get the most out of your chosen platform but without the frustrations.
Simplifying TPAR and Super Obligations
Staying on top of your tax and employee obligations is essential, but many business owners find the process complex and time-consuming. Taxable Payments Annual Report (TPAR) lodgements, superannuation payments, and Super Guarantee Charge (SGC) processing all come with strict deadlines and regulations that can be difficult to manage. Our bookkeepers will ensure you stay compliant with ATO requirements for any required submissions and payments.
In Australia is the cost of hiring a bookkeeper tax deductible
Yes, in Australia, the cost of hiring a bookkeeper is generally tax-deductible as a business expense. The Australian Taxation Office (ATO) allows businesses to claim deductions for expenses incurred in managing their tax affairs and financial records. This includes bookkeeping services, whether they are for payroll, BAS lodgements, bank reconciliations, or general financial management.
To claim the deduction, the bookkeeping services must be directly related to running the business and properly recorded in financial statements. Keeping clear invoices and receipts for bookkeeping expenses will ensure compliance with ATO requirements. By claiming bookkeeping costs as a deduction, business owners can reduce their taxable income and lower their overall tax liability, making it a smart investment in both financial organisation and tax savings.
What does a bookkeeper do for a business?
A bookkeeper plays a critical role in managing the day-to-day financial operations of a business, ensuring everything runs smoothly, accurately, and in compliance with ATO regulations. Unlike other financial service providers who may focus solely on tax time, a bookkeeper adds value all year round, providing business owners with clarity, organisation, and financial control.
We handle key financial tasks such as bank reconciliations, payroll, accounts payable, and accounts receivable, ensuring that your transactions are properly recorded and matched, preventing costly errors like double payments or missing receipts. Our expertise in BAS lodgements, superannuation payments, and WorkCover lodgements ensures that your business meets its obligations without the risk of penalties or unnecessary stress.
For businesses working with contractors, we also manage Taxable Payments Annual Report (TPAR) lodgements, ensuring compliance with ATO reporting requirements. If super payments are missed or delayed, we take care of Super Guarantee Charge (SGC) processing, reducing the burden of penalties and administrative headaches.
Beyond compliance, we provide clear financial insights through profit and loss statements and balance sheets, allowing business owners to make informed decisions about growth and cash flow. By ensuring all receipts and invoices are correctly matched and reconciled, we help recover lost revenue, improve financial accuracy, and provide a clear picture of the business’s financial health.
Most importantly, hiring a skilled bookkeeper frees up valuable time for business owners, allowing them to focus on growing their business instead of drowning in paperwork. With professional bookkeeping support, businesses save money, reduce tax liabilities, and gain peace of mind knowing their financials are in expert hands.
What’s the difference between a bookkeeper and an accountant?
While both bookkeepers and accountants play crucial roles in managing a business’s finances, they focus on different aspects of financial management. An accountant primarily looks at the big picture, focusing on profit, tax planning, and financial reporting at the end of the financial year. Their role is essential for tax compliance and strategic financial advice, but they are not typically involved in the day-to-day financial operations of a business.
A bookkeeper, on the other hand, is deeply involved in the ongoing financial health of a business, ensuring that every transaction is accurately recorded, reconciled, and reported throughout the year. We manage bank reconciliations, payroll, accounts payable, and accounts receivable, ensuring your financial records are always up to date. We also take care of BAS lodgements, super payments, TPAR lodgements, WorkCover lodgements, and Super Guarantee Charge (SGC) processing, making sure your business meets ATO and WorkSafe Victoria obligations without errors or penalties.
Unlike an accountant, who reviews your financials after the fact, a bookkeeper provides real-time financial insights, helping business owners identify cash flow issues, unpaid invoices, unnecessary expenses, and opportunities for savings before they become major problems. We also ensure receipts and invoices are correctly matched, preventing costly mistakes like double payments, missed super contributions, or unallocated customer payments.
By working together, a bookkeeper and an accountant complement each other—a bookkeeper keeps the business financially organised and compliant all year round, while an accountant provides high-level analysis and tax planning. Having a reliable bookkeeper means your accountant receives accurate, well-maintained records, making tax time smoother and helping your business operate more efficiently.
What do you do if you are behind on your BAS and tax; how do I get up to date?
No stress! Falling behind on BAS and tax obligations is more common than you might think, and we’re here to get everything back on track quickly and accurately. Our methodical approach ensures that no detail is missed, giving you complete confidence in your financials.
To get started, simply provide us with bank statements, receipts, invoices, and any other relevant records for the outstanding periods. We’ll meticulously review, reconcile, and organise every transaction, ensuring all payments, expenses, and income are accurately recorded. This process includes matching receipts to invoices, identifying missing data, and correcting any errors in your accounts—helping to avoid costly penalties or unnecessary tax payments.
Once everything is in order, we’ll prepare profit and loss statements and balance sheets, providing a clear financial picture of your business. These reports are essential for your tax agent or accountant to process your tax returns efficiently. We’ll also handle any outstanding BAS lodgements, ensuring they are submitted correctly and on time to meet ATO requirements.
If you’ve missed superannuation payments, we can assist with Super Guarantee Charge (SGC) processing, ensuring compliance and minimising penalties. For businesses that need to catch up on WorkCover or TPAR lodgements, we take care of those too—making sure your business is fully compliant across all obligations.
By working with us, you’re not just fixing past issues—you’re setting up your business for better financial management moving forward. Our goal is to streamline your bookkeeping, reduce stress, and ensure you never fall behind again, so you can focus on running and growing your business with confidence.
How much does it cost to hire a bookkeeper?
Business owners want to know the cost of bookkeeping services and whether it’s charged hourly, per service, or as a fixed monthly fee. They also ask about whether bookkeeping is tax-deductible as a business expense. The cost of hiring a bookkeeper in Melbourne varies based on the services required and the provider’s pricing structure. At Clients Needs Bookkeeping, we offer fixed-rate packages tailored to different business sizes and needs. For subcontractors with a turnover below $100,000, our services start at $100 per month, which includes BAS lodgements, bank reconciliations for multiple accounts, and monthly profit and loss and balance sheet reconciliations. For small businesses without payroll requirements, the rate is $150 per month, encompassing similar services. Additional services, such as monthly BAS, are available for an extra fee.
In the broader Melbourne market, bookkeeping rates can vary. Some providers charge hourly rates, typically ranging from $45 to $75 per hour, depending on the bookkeeper’s experience and the complexity of the tasks.
Others offer monthly packages, with fees generally ranging from $500 to $2,500, covering a comprehensive suite of bookkeeping services.
It’s essential to assess your specific business needs and consult with potential bookkeepers to determine the most cost-effective and suitable arrangement for your situation.
How much does it cost to hire a bookkeeper?
Business owners want to know the cost of bookkeeping services and whether it’s charged hourly, per service, or as a fixed monthly fee. They also ask about whether bookkeeping is tax-deductible as a business expense. The cost of hiring a bookkeeper in Melbourne varies based on the services required and the provider’s pricing structure. At Clients Needs Bookkeeping, we offer fixed-rate packages tailored to different business sizes and needs. For subcontractors with a turnover below $100,000, our services start at $100 per month, which includes BAS lodgements, bank reconciliations for multiple accounts, and monthly profit and loss and balance sheet reconciliations. For small businesses without payroll requirements, the rate is $150 per month, encompassing similar services. Additional services, such as monthly BAS, are available for an extra fee.
In the broader Melbourne market, bookkeeping rates can vary. Some providers charge hourly rates, typically ranging from $45 to $75 per hour, depending on the bookkeeper’s experience and the complexity of the tasks.
Others offer monthly packages, with fees generally ranging from $500 to $2,500, covering a comprehensive suite of bookkeeping services.
It’s essential to assess your specific business needs and consult with potential bookkeepers to determine the most cost-effective and suitable arrangement for your situation.
What bookkeeping services does a business actually need?
Depending on the size and nature of the business, owners often ask which services are most essential. Effective bookkeeping is essential for maintaining the financial health and compliance of any business. The specific services a business requires can vary based on its size, industry, and operational complexity. However, several core bookkeeping services are universally beneficial:
- Accounts Payable Management: Ensuring timely and accurate payment of bills to suppliers and vendors is crucial. This involves tracking due dates, managing payment schedules, and maintaining positive relationships with creditors.
- Accounts Receivable Management: Monitoring incoming payments from clients or customers helps maintain cash flow. This includes issuing invoices promptly, tracking outstanding receivables, and following up on overdue accounts.
- Bank Reconciliation: Regularly reconciling bank statements with internal records ensures that all transactions are accounted for and discrepancies are identified and resolved promptly.
- Payroll Processing: Accurate and timely payroll management is essential for employee satisfaction and compliance with tax obligations. This encompasses calculating wages, withholding taxes, and ensuring adherence to employment laws.
- BAS (Business Activity Statement) Preparation and Lodgement: For Australian businesses, preparing and lodging BAS is mandatory. This involves reporting and paying GST, PAYG withholding, and other tax obligations to the Australian Taxation Office (ATO).
- Profit and Loss Statements and Balance Sheets: Generating these financial reports provides insights into the business’s financial performance and position, aiding in strategic decision-making and ensuring stakeholders are informed.
- Superannuation Guarantee Compliance: Ensuring that superannuation contributions are calculated correctly and paid on time is vital to meet legal requirements and avoid penalties.
- WorkCover Lodgements: Managing WorkCover insurance involves calculating premiums and lodging necessary documentation to ensure compliance and protection for employees.
At Clients Needs Bookkeeping, we offer a comprehensive suite of services tailored to meet these essential needs, ensuring your business remains financially sound and compliant with all regulatory requirements.
By engaging professional bookkeeping services, businesses can focus on their core operations, confident that their financial management is in expert hands.
Will hiring a bookkeeper save a business money?
Many business owners want to know whether the time and money saved on admin tasks, reduced tax liabilities, and avoiding ATO penalties outweigh the cost of hiring a bookkeeper. They also ask about common financial mistakes, such as double payments, unallocated receipts, and payroll errors, that bookkeepers help prevent. Hiring a professional bookkeeper can lead to significant financial benefits for your business, often outweighing the associated costs. Here’s how:
1. Time and Cost Efficiency: Managing your own bookkeeping can consume valuable time that could be better spent on core business activities. Outsourcing these tasks to a professional not only frees up your schedule but also ensures that financial records are maintained accurately and efficiently. This efficiency can lead to cost savings, as professional bookkeepers are adept at streamlining financial processes.
2. Reduction of Financial Errors: Common mistakes such as double payments, unallocated receipts, and payroll errors can have costly repercussions. Professional bookkeepers are trained to identify and prevent these errors, ensuring that your financial records are precise and reliable.
3. Compliance and Penalty Avoidance: Navigating the complexities of tax regulations and ATO requirements can be challenging. A bookkeeper ensures that your business complies with all necessary obligations, such as timely BAS lodgements and accurate superannuation contributions. This proactive approach helps in avoiding potential fines and penalties associated with non-compliance.
4. Improved Cash Flow Management: Effective bookkeeping provides a clear picture of your business’s financial health, aiding in better cash flow management. By keeping track of accounts receivable and payable, a bookkeeper helps in maintaining a balanced cash flow, which is crucial for the sustainability and growth of your business.
Investing in a professional bookkeeper not only enhances the accuracy of your financial records but also contributes to overall cost savings by preventing errors, ensuring compliance, and allowing you to focus on growing your business.
Does a business need a bookkeeper if it is already using accounting software?
Some business owners assume automated software replaces a bookkeeper, so they ask if hiring one is still necessary. They often don’t realise that human oversight is essential for accurate reconciliations, fixing errors, and ensuring compliance. While accounting software like MYOB or Xero can automate many financial tasks, hiring a professional bookkeeper offers distinct advantages that software alone cannot provide. Here’s why:
1. Expertise and Oversight: Bookkeepers bring professional expertise to your financial management, ensuring accuracy and compliance. They can identify and correct errors that software might not catch, such as misclassifications or overlooked transactions.
2. Compliance Assurance: Navigating tax laws and regulatory requirements can be complex. Bookkeepers stay updated on the latest regulations, ensuring your business remains compliant and helping you avoid potential penalties.
3. Time Savings: Managing finances can be time-consuming. By delegating these tasks to a bookkeeper, you free up valuable time to focus on core business activities, enhancing productivity and growth.
Accounting software is a valuable tool for automating financial tasks, the strategic oversight, expertise, and personalized advice provided by a professional bookkeeper are indispensable for comprehensive financial management.
Can a bookkeeper help improve the cash flow of a business?
Cash flow management is a major concern for small businesses. Owners want to know how a bookkeeper can help track unpaid invoices, manage expenses, and provide financial reports to improve their financial position. A bookkeeper plays a crucial role in improving cash flow by ensuring that your business maintains a healthy balance between income and expenses. Here’s how they can help:
- Tracking Accounts Receivable – A bookkeeper ensures that invoices are sent on time, payments are followed up, and outstanding debts are managed effectively. By staying on top of receivables, they help improve cash inflows and reduce the risk of unpaid invoices piling up.
- Managing Accounts Payable – By scheduling payments strategically, a bookkeeper helps you avoid late fees while ensuring you don’t pay bills too early and create unnecessary cash shortages.
- Bank Reconciliation – Regular bank reconciliations ensure that your cash position is accurate, preventing overdrafts, catching discrepancies, and maintaining a clear view of available funds.
- Profit and Loss Analysis – A bookkeeper provides insights into your revenue and expenses, helping identify areas where costs can be reduced or profits can be increased. This allows for smarter financial decision-making.
- Budgeting and Forecasting – A bookkeeper can assist with setting realistic budgets and cash flow forecasts, ensuring your business is financially prepared for seasonal fluctuations, tax obligations, and unexpected expenses.
- Avoiding Cash Flow Pitfalls – Common mistakes like double payments, unallocated receipts, and poor expense tracking can lead to cash flow issues. A bookkeeper prevents these errors and ensures financial clarity.